Microsoft archiver archive#
Maintaining an archive when moving to the cloud A primary difference between a backup and an archive is that an archive backs-up emails in real time allowing for system restoration to any point of time. For example if a user sends an email that would be illegal for any reason and relevant to litigation – but is able to immediately delete the copy from his or her archive before it is backed up centrally, your organization can be found legally at fault. The O365 backup of emails allows users to delete emails before the email is backed up at the backup interval established by the admin policies. If users can edit, modify or delete archived emails, you might not be compliant. It is essential that users can’t erase or modify emails, at the risk of being found liable in legal proceedings. The first concern is that for legal purposes, having by default an immutable and tamper proof archive is legally required under several regulations to remain compliant. The Need for an Immutable and tamper proof archive There is plenty that O365 offers, but we would like to point out a few areas that might be of concern to your organization. Fundamentally, these are all very good things that Office 365 and its archiving have to offer. There is some flexibility with permissions – users can access and manage their archived email, while admins can manage retention policies. This includes In-Place Email Archive, In-Place Hold and Litigation Hold, Integrated management interface from within the Exchange Administration Center, Unlimited Storage and more. Particular to email archiving solutions, Microsoft offers a decent range of services, though often at the highest costing EOP packages. Microsoft, being a company accustomed to offering systems meant to serve the largest corporations and organizations in the world, also offers an intense amount of visibility and granularity for IT Directors and Legal Teams to protect and restrict information, whether it’s who has access within an organization, or what goes in and out of an organization’s communications channels and cloud systems. O365 has effectively adapted to the latest trends in messaging, document production, video communication and more – all for out-of-the-box subscription prices that makes it comprehensive without being prohibitively expensive. It integrates very well with existing infrastructure for many organizations who are already using the Microsoft productivity suite, offers strong general security features and authentication mechanisms, while it protects most data from companies large and small. It is effectively the future of cloud-based business productivity solutions. The adoption rates for Office 365 continue to be very strong. The Good About Office 365 Email Archiving
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